Senior Executive Assistant

Our client, a high end boutique consulting firm based in Midtown is seeking a Senior Executive Assistant to provide support to the primary Partner. This role is ideal for a resourceful and detail-oriented professional who thrives in a fast-paced environment, managing both business and personal matters with discretion and efficiency.

Job Details

Company: High-End Boutique Consulting Firm

Position: Senior Executive Assistant

Location: NYC

Primarily in person M-F with seasonal variations to work from home when the Partner travels

Hours: 9am-6pm

Salary: 125k-140k DOE plus bonus eligible plus benefits

Responsibilities

• Provide structured email management, including organizing and prioritizing correspondence, flagging critical matters, drafting responses, and preparing a daily briefing book.
• Act as a bridge between Hubert and internal/external partners, maintaining professionalism, discretion, and a solutions-oriented approach.
• Research, prioritize, and follow up on incoming issues, identifying the appropriate course of action or response.
• Identify and implement efficiency-enhancing processes to improve workflow and alleviate administrative stressors.
• Develop systems for better document organization, communication tracking, and prioritization.
• Proactively anticipate needs and resolve issues before they arise, demonstrating strong problem-solving skills and adaptability.
• Manage all aspects of business travel, including domestic and international arrangements, ensuring smooth end-to-end execution.
• Oversee the logistics of upcoming events, meetings, and speaking engagements, ensuring all materials and briefings are prepared in advance.
• Handle business and personal correspondence, including drafting and reviewing documents, reports, and confidential communications.
• Organize, maintain, and update contacts and key documents, ensuring accessibility and accuracy.
• Collaborate with the family office on financial tracking, tax-related matters, payments, etc.
• Support strategic initiatives and ad hoc projects as needed, proactively managing deliverables and deadlines.
• This role requires close collaboration and seamless coordination with the other Senior Executive Assistant to ensure that priorities are aligned, scheduling is optimized, and Hubert receives the right information at the right time.
• In addition, the Senior Executive Assistant will work closely with the Chief of Staff, and part-time administrative team member to ensure smooth operations across all executive support functions.
• Externally, this role will serve as a key liaison with business partners, e.g., the family office, social media agency, PR firm, speaker’s bureau, attorney, ensuring streamlined communication, efficient workflows, and well-managed engagements.

Requirements

• Proven experience supporting a C-suite executive, high-net-worth individual, or senior leader in a dynamic, fast-paced environment.
• Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly, with strong attention to detail.
• Emotional intelligence and professionalism, with strong interpersonal skills and an ability to build relationships with various stakeholders.
• Strong written and verbal communication skills, including the ability to draft professional correspondence and reports.
• Financial acumen, including experience handling expense tracking and liaising with accountants or family offices.
• Ability to manage confidential and sensitive information with discretion and sound judgment.
• High level of initiative and a proactive mindset, anticipating needs and solving problems.
• Tech-savviness, including proficiency in Microsoft Office and other relevant software.