Office Manager

Our client, a prominent investment firm, is seeking an Office Manager for their New York Office. The Office Manager will be responsible for vendor relationship management, facilities operations, and the first point of contact for visitors and guests. This role will sit at the front desk of a 130 person office.  The idea candidate will be proactive and detail oriented with experience in front office administration, customer service, and building operations.

Company: Investment Firm
Position: Office Manager
Location: New York, NY
Compensation: $80-100K DOE + bonus + benefits
Hours: 8am – 5pm (some flex required. In office 5 days)
Bachelor’s Degree: Required

Responsibilities of the Office Manager:
Office Management

• Serve as the first point of contact for guests; handle calls and general inquiries.
• Manage office and pantry supplies; coordinate daily lunch orders.
• Maintain seating plans and coordinate space for employees and visitors.
• Work with IT and other teams to ensure proper functioning of office and meeting room equipment.
• Oversee conference room bookings and support AV, catering, and setup needs.
• Address office upkeep, including furniture, fixtures, and appearance.
• Maintain daytime cleanliness and manage third-party cleaning vendors.

Facilities Management

• Oversee maintenance of office infrastructure (HVAC, plumbing, electrical, landscaping).
• Respond to facility-related issues and coordinate timely resolution.
• Manage vendor relationships for repairs, maintenance, and upgrades, including off-hours work.
• Conduct inspections and ensure compliance with health and safety regulations.
• Track facility budgets, negotiate contracts, and audit vendor invoices.
• Provide regular updates on maintenance, contracts, and spending.

Requirements of the Office Manager:

• Minimum of 3+ years of work experience
• Proficiency in Microsoft Office Suite
• Ability to travel to Stamford office as needed
• Past work experience in office or facilities management in the financial services industry is preferred