Office Assistant/Receptionist

COMPANY: Alternative Investment Management Company
POSITION: Office Assistant/Receptionist
LOCATION: New York, NY
HOURS: 8:00AM - 6:00PM with flexibility
COMPENSATION: Up to $75K DOE + Benefits + Discretionary Bonus
BACHELOR’S DEGREE: Required

Our client, an alternative investment management company, is seeking a highly organized, polished, and proactive Office Assistant/Receptionist to join our New York office. Reporting directly to the Director of Administrative Affairs, this individual will play a critical role in the day-to-day functioning of the firm while contributing to the overall efficiency and effectiveness of our administrative functions. The ideal candidate will possess meticulous attention to detail, excellent verbal and written communication skills, and the willingness and ability to support various office management tasks in a fast-paced, demanding environment.

RESPONSIBILITIES OF THE OFFICE ASSISTANT/RECEPTIONIST
-Support the day-to-day management of the office, ensuring a professional and welcoming environment while adhering to the firm’s cleanliness and organizational protocols.
-Provide operational support primarily to the COO and broadly to the Business Team.
-Order and maintain inventory of all office supplies and pantry items, ensuring timely restocking.
-Greet and seat guests and investors, providing a positive and seamless experience.
-Manage the firm’s main phone line, answering and directing calls appropriately.
-Manage the firm’s administrative calendar, file folders, password vault, and relevant working spreadsheets.
-Liaise and coordinate with vendors, contractors, and building management for all facilities-related maintenance.
-Plan and coordinate employee engagement activities, including periodic off-sites and regularly scheduled events.
-Order catering for meetings and events, ensuring all dietary needs and preferences are met.
-Prepare and serve food and refreshments for employees and guests.
-Book travel arrangements, including flights and hotels, for employees and guests.
-Continuously seek and implement areas of improvement, gains in efficiency, and cost-saving opportunities.
-Assist with ad hoc projects and strategic initiatives as directed by the Director of Administrative Affairs.

REQUIREMENTS OF THE OFFICE ASSISTANT/RECEPTIONIST:
-Bachelor's degree required.
-2 – 5 years of experience in office management or a similar administrative role, preferably within a financial services or hedge fund environment.
-Proficiency in Microsoft Office Suite (e.g., Teams, Outlook, Excel, Word, Forms, Planner).
-High level of professionalism and discretion in handling confidential information.
-Exceptional organizational and multitasking skills, with a hyper-attention to detail.
-Strong work ethic with the ability to work under pressure and manage multiple priorities independently and as part of a team.
-Verification of identity, education, prior employment, and references may be required.

*The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.