Executive Assistant

Our client, a global Alternatives Investment Firm, is in search of an Executive Assistant to support two senior members of the firm and their respective teams. The ideal candidate will be proactive, professional, and detail-oriented.

COMPANY: Global Alternatives Investment Firm

POSITION: Executive Assistant

LOCATION: New York, NY (Soho)

HOURS: 8am-6pm

OFFICE REQUIREMENTS: 4 days in office/1-day WFH

COMPENSATION: $150k-200k base + benefits & bonus

BACHELOR'S DEGREE: Preferred

Responsibilities of the Executive Assistant:

-Manage and schedule internal and external meetings for executives and/or teams, ensuring all participants are available and aware of the meeting details.

-Book meeting rooms, send invitations, and ensure that all logistics are in place for in-person or virtual meetings

-Provide comprehensive personal assistant support to executives by scheduling doctor’s appointments, dinner reservations, personal travel, and other tasks as needed

-Book and arrange travel for executives and/or team members, including flights, accommodations, ground transportation. This may also include managing any necessary documentation such as visas or travel insurance, and expense reports following

-Prepare relevant materials or documents for meetings, such as agendas or presentations, and follow up after meetings with action items, notes, or reminders

-Responsible for coordinating breakfast/lunch meetings, after work dinner events and making reservations

-Manage lunch orders for executives when they are in the office

-Prioritize and manage executives' time effectively by preventing scheduling conflicts, reminding them of upcoming events, and adjusting appointments as necessary

-Serve as the first point of contact for incoming calls. Screen and direct inquiries to the appropriate person or department while maintaining a professional and courteous demeanor

-Demonstrates a team-player attitude with the Administrative team by providing back-up phone coverage daily, backing-up executive/team support during time-off, and handling tasks to support the broader organization as needed

Requirements of the Executive Assistant:

-Excellent attention to detail, communication skills, and outcome focus are a must.

-Bachelor’s degree preferred.

-7+ years of experience in a relevant capacity within the financial services industry

-Strong sense of judgement

-Exhibit high standards of professional excellence and discretion

-Very proactive and thorough approach

-Detail-oriented, organized, and quick-witted

-Ability and willingness to take initiative

-Ability to interact with a wide variety of people

-Exceedingly flexible and able to prioritize in fast-paced/high-pressure environment

-Demonstrated proactive approaches to problem-solving with strong decision-making capacity

-Verifications of identity, education, prior employment, and references may be required