Executive Assistant
Our client, a prominent midtown Finance firm with a focus on Life Sciences, is looking for a Team Executive Assistant to provide administrative support to an EVP and his team within Research and Investments. The focus of this role is supporting the needs of the business and will also require some personal support. The ideal candidate will be proactive, composed, organized, resourceful, a great team player and have a strong attention to detail.
Job Details
COMPANY: Investment Management
POSITION: Executive Assistant
LOCATION: Midtown, New York
HYBRID: 4 days a week in the office
HOURS: 8:30am-5:30pm with flexibility for light OT
COMPENSATION: 125k - 140k DOE + Discretionary Bonus + Great Benefits (3 weeks vacation, plus 2 weeks vacation around the Christmas/New Year break, plus 2 weeks working fully remote over the summer)
BACHELOR’S DEGREE: Preferred
Responsibilities
- Heavy calendar management
- Assist with light personal assistant work
- Manage ad-hoc requests answering the Executive’s questions and providing needed information
- Take detailed messages from callers, forward to team as needed
- Coordinate travel for board meetings, conferences, business development meetings
- Book flights, hotels, cars to / from airport & meetings
- Manage check-in process for travelers prior to departure (directly with airline/hotel)
- Proactively monitor calendar on an ongoing basis to identify and resolve any scheduling conflicts
- Prepare any printed materials in advance of meeting
- Proactively schedule meetings, conferences and business development events
Qualifications
- Must have 5 -10 years of experience preferably out of Finance/Consulting/Legal
- Ability to work independently and as a team member, while also interacting with all levels of management
- Exemplary time management skills and the ability to identify and anticipate the Executive’s needs
- Detail-oriented self-starter with the ability to handle and prioritize multiple tasks under tight deadlines
- Grounded with a sense of humor