Executive Assistant

Our client, a top PE firm based in NYC is seeking a highly organized and proactive Executive Assistant to provide administrative and operational support to two Managing Directors on the Digital Investment Team. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and is adept at managing complex schedules, coordinating travel, and handling confidential information with discretion.

Job Title: Executive Assistant – Digital Investment Team
Location: New York, NY (Hybrid position 4 days in office, 1 day work from home)

Compensation: $100-130K range DOE + paid OT +  bonus + benefits

Hours: 9am – 6pm

Degree: Preferred

Key Responsibilities:

• Provide high-level administrative support to two Managing Directors, ensuring seamless daily operations.
• Manage complex calendars, including scheduling meetings, conference calls, and events across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Prepare and process expense reports, invoices, and other financial documents in compliance with company policies.
• Act as a liaison between executives and internal/external stakeholders, ensuring efficient communication and follow-up.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist in the preparation of presentations, reports, and other business documents as needed.
• Support the coordination of investment team meetings, including agenda preparation, material distribution, and note-taking.
• Manage special projects and ad hoc assignments as required.

Qualifications and Experience:

• Bachelor’s degree preferred.
• 5+ years of experience in an Executive Assistant or similar administrative role, preferably within finance, private equity, or investment management.
• Strong organizational skills with the ability to multitask and prioritize effectively in a dynamic environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
• Ability to exercise sound judgment and discretion while handling confidential information.
• Exceptional attention to detail and a proactive, problem-solving mindset.
• Experience supporting senior executives and managing complex travel and scheduling.
• High level of professionalism and ability to interact effectively with internal and external stakeholders.