Personal Assistant

A prominent couple is seeking a Personal Assistant to work alongside a Senior PA/Estate Manager and run point / back up on many facets of their personal lives.  This role will be based out of New York City, with the possibility for occasional visits to their Hamptons based residences. The ideal candidate will have the ability to manage day-to-day tasks and projects and have strong vendor management skills.  Additionally, this person should be willing and eager to learn, able to adapt quickly, and demonstrate a strong work ethic. Experience with townhouses and the Hamptons is a plus and a stable resume!

COMPANY: NY Based Couple (no young children)

POSITION: Personal Assistant 

LOCATION: New York, NY (Light occasional travel to East Hampton)

HOURS: 9am-6pm (approximately but able to check phone after hours)

COMPENSATION: 100-150k base compensation / Depending on Experience + Benefits

DEGREE / EDUCATION: Preferred but not required

Responsibilities of the Personal Assistant:

-Provide administrative assistance for the couple out of the home (s)

-Operate professionally & respectfully with existing TEAM & able to liaise with office EA as needed

-Review incoming invitations and respond accordingly

-Handle highly confidential information in an appropriate and professional manner

-Develop and maintain the highest and most respectful standard of communication

-Assist the PA/Estate Manager with scheduling home maintenance and repair work

-Maintain household inventory supplies and order as necessary

-Vendor and contract negotiation related to various projects at the different residences

-Assist with event planning, organizing, and coordination (small and large parties)

-Assist with the booking of all Family related travel arrangements. (Flights, ground transportation, hotel accommodations, dining, activities, and spa appointments)

-Managing and researching miscellaneous projects (may include duties for adult age child or aging parents on occasion)

-Miscellaneous errand running needed by employer (i.e. grocery shopping, Post Office, Fedex, etc.)

-Update all computer and smart systems as necessary (TV / Audio / Computers)

-Vehicle maintenance and management

-Maintain/update security systems at all properties as necessary

-Maintain and update Family files and confidential VIP information as necessary (hard files and electronic)

-Calendar management and coordinating the family schedule with other Assistants as needed

-Arranging appointments for personal and professional needs as well as all appointments related to the Family’s needs

-Maintaining Family contact list and Christmas card list

-Maintain and keep inventory of household valuables (i.e. China, Silver)

-Other duties as assigned

Requirements of the Personal Assistant:

-Bachelor’s degree preferred but not required

-3-10 years of prior Household PA experience required

-Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

-Strong communication and writing skills with high attention to detail

-Proactive, calm approach to professional responsibilities

-Ability to multitask

-Professional demeanor, strong work ethic, dependable

-Extremely organized with the ability to work both independently and in a team environment

-Highest ethical standards

-Verification of identity, education, prior employment, and references may be required