Administrative Assistant/Office Manager

Our client, a Real Estate Investment firm, is looking for an Administrative Assistant / Office Manager to support their New York office.  The ideal candidate will be proactive, and able to handle the day-to-day needs of a boutique office and have a no task too big or small attitude. The position involves backup coverage for the NYC office-based EA and assist with the support for external stakeholders across multiple offices and time zones using various means of communication.  

Job Details:

COMPANY: Real Estate Investment Firm

POSITION: Administrative Assistant / Office Manager

LOCATION: New York, NY

HOURS: 8:30am-5:30/6pm (with general flexibility to come in a bit earlier or stay a bit later)

IN OFFICE REQUIREMENTS:  4-5 days in office depending on the needs of the company

COMPENSATION: $65-90k + discretionary bonus + benefits  

BACHELOR'S DEGREE: Preferred

Responsibilities of the Administrative Assistant / Office Manager:

-Comfortable working alongside a dedicated EA that supports the firm Co-president

-Front desk management; meet and greet visitors and handle general hospitality requests, etc.

-Liaise with Building Management to handle visitors, security, food deliveries and general requests

-Walk the office daily checking for lightbulbs, condition of the floors, office equipment etc

-Calendar management for conference rooms

-Provide administrative support / overflow work for the team including expenses and presentations

-Coordinate the ordering of snacks, light kitchen maintenance (Shared by the whole office!) and office catering needs

-Assist with IT needs and light HR onboarding   

-Coordinate deliveries

-Prepare and process expense reports

-General administrative duties, including scanning and invoices for accounting, etc.

-Perform ad hoc tasks and projects as needed

Requirements of the Administrative Assistant / Office Manager:

-College degree preferred

-0-3 years minimum administrative / reception experience in a corporate role

-Strong customer service skills and a team-oriented, collaborative, and positive attitude

-A hospitality background a plus

-Self-motivated with a “can-do” attitude

-Responsible, reliable, punctual, and flexible 

-Ability to thrive in a fast-paced, dynamic, and exciting work environment

-Strong command of Microsoft Office Suite

-Verification of identity, education, prior employment, and references may be required