EA/OM with light reception

Our client, a Union Square based investment firm (PE / Venture Cap / Tech) is looking to hire an Executive Assistant/Office Manager to support 2-3 executives and assist with office management for their team. The ideal candidate should be Finance industry savvy (from an administrative perspective), be proactive in nature and happy with a team player mentality / low ego!

Job Details:
COMPANY: Investment Firm - PE/ Venture Cap / Tech
POSITION: Executive Assistant/Office Manager
LOCATION: Union Square
HOURS: 8:30am – 5pm (with light flexibility after hours as needed)
OFFICE REQUIREMENTS: This role is in office 3-4 days with the occasional 5 day week 1-2x a year (Closed Christmas to New Years and the last week of August – NOT PTO!)
COMPENSATION/BENEFITS: 120-135k base (bonus on top, benefits (medical, Dental, Vision, FSA plan) 401k and more)
BACHELOR'S DEGREE REQUIRED: Preferred

Responsibilities of the Executive Assistant/Office Manager:
- Manage scheduling, meeting coordination, travel, expenses, and other administrative needs for 2-3 members of the executive team
-Coordinate with internal and external stakeholders on meetings, correspondence, and follow-up items, with strong ability to calibrate communication to various audiences and prioritize tasks appropriately
-Oversee day-to-day office operations, including greeting guests, building liaison / facilities management, procurement of snacks and office supplies, and coordination with outsourced IT support team
-Provide support for special projects as needed
-Anticipate needs, proactively identify issues, and ensure follow-through
-Welcome guests, and foster a positive, energetic office culture
-Assist with the planning of offsites/activities, holiday parties, and happy hours

Requirements of the Executive Assistant/Office Manager:
-Bachelor’s degree preferred
-3–5+ years of experience in a fast-paced, professional environment (finance, investment, or startup experience strongly preferred)
-Proficiency in Microsoft Office, Slack, and familiarity with AI Tools a plus
-Exceptional organizational skills with the ability to manage competing priorities
-Proactive – always thinking ahead to solve problems
-Low-ego, high-ownership mindset, culture carrier type
-Happy to wear different hats, chameleon-like!
-Positive, calm, and resourceful with exceptional judgment and critical thinking skills
-Verifications of identity, education, prior employment, and references may be required