Office Assistant

COMPANY: Asset Management Firm
POSITION: Office Assistant
LOCATION: New York, NY (Midtown)
HOURS: 9:00AM – 5:30PM (5 days in office)
COMPENSATION: $90-100K
BACHELOR’S DEGREE: Preferred

Our client, a boutique asset management firm, is seeking a Office Assistant to support their Midtown office and team of finance professionals. This role supports seamless daily office operations, including occasional assistance with travel, scheduling, and expenses as well as ad-hoc responsibilities such as CRM management. The ideal candidate will have 2-3 years of office experience, strong communication skills, and a proactive, “go getter” attitude.

Responsibilities of the Office Assistant:

• Answer the door and greet guests in a warm, professional manner.
• Keep the reception area, kitchen, and common spaces organized and presentable.
• Coordinate with building management and facilities on office needs.
• Manage supplies, snacks, coffee, and kitchen inventory to ensure everything is stocked.
• Schedule and coordinate meetings, including setup, logistics, notetaking etc as needed.
• Provide calendar and travel support
• Assist the CFO with expense tracking and reporting using Emburse.
• Assist Business Development team by: using DealCloud to manage contacts, create reports, create marketing collateral, etc.
• Handle ad hoc office tasks, errands, and general support as needed to keep things running smoothly.

Requirements of the Office Assistant:

• 2-3 years’ experience working in an office setting.
• Must be comfortable in a boutique office environment.
• Bachelor’s Degree preferred.
• Proficient in MS Outlook and MS Office Suite
• Proactive, motivated, and “go getter” attitude.
• Experience coordinating travel and scheduling meetings preferred!
• Punctuality is very important.
• Excellent communication skills.
• Ability to remain calm and composed.
• Organizational and multi-taking skills are a must.
• Experience with DealCloud preferred!