Executive Assistant
LocationNew York, NY
Base Salary Range130000.00 - 150000.00
Contract TypePermanent
Job ReferenceJOB-42378
TitleExecutive Assistant
Our client, a NYC (Midtown) based Private Equity firm, is seeking an organized Executive Assistant to support the investment Team (about 4-6 people) The successful candidate will thrive in a team oriented, fast-paced environment and exhibit sound judgment, a high level of discretion, have excellent organizational skills and strong communication abilities. This role reports into the Director of Administration.
COMPANY: Private Equity Firm
POSITION: Executive Assistant to the investment team
LOCATION: Midtown, Manhattan
HOURS: 9:30 AM- 5:30pm (with flexibility outside of standard hours to support time sensitive needs and global schedules)
OFFICE REQUIREMENTS: 5 days in office Monday- Friday
COMPENSATION: Up to $130-150k base & + bonus, benefits (medical, dental vision, daily lunch, snacks, and more!)
BACHELOR'S DEGREE REQUIRED: Preferred
Responsibilities of the Executive Assistant:
-Handle all calls and emails with professionalism and good judgment
-Arrange/schedule individual and group meetings (internal and external); book meeting rooms and video/ call-in links; prepare and distribute meeting materials, greet visitors, etc.
-Maintain each executive’s calendar and manage complex, multi city, multi team, business travel and including expense reimbursements
-Maintain files including correspondence, documents, and files
-Handle regular mail as needed; sort, prioritize and respond to immediate requests
-Collaborate with the other Executive Assistants and office admin team and colleagues across the firm
-Contribute and pitch in as needed when other Executive Assistants are out of the office and / or need help
-Ad hoc special projects
Requirements of the Executive Assistant:
-Bachelor’s Degree preferred
-Minimum of 4+ years working for executives in a fast-paced environment (preferrable finance
-Professionalism, maturity, and sound judgement
-Ability to handle sensitive matters and challenging situations with trust, discretion, tact, and the utmost confidentiality
-Focused customer service orientation: highly responsive, strong interpersonal and communication skills
-Consummate professional and diplomat, knows when to ask for help or advice, is perceptive and practical
-Must be able to perform successfully in a fast-paced environment and adapt well to changing priorities
-Team player and collaborator who proactively seeks opportunities to help others, goes above and beyond to get the job done
-A self-motivated professional with a "can-do" attitude
-Open to feedback and adjusts to different working styles
-Demonstrated proficiency in MS office suite
-Verification of identity, education, prior employment, and references may be required
COMPANY: Private Equity Firm
POSITION: Executive Assistant to the investment team
LOCATION: Midtown, Manhattan
HOURS: 9:30 AM- 5:30pm (with flexibility outside of standard hours to support time sensitive needs and global schedules)
OFFICE REQUIREMENTS: 5 days in office Monday- Friday
COMPENSATION: Up to $130-150k base & + bonus, benefits (medical, dental vision, daily lunch, snacks, and more!)
BACHELOR'S DEGREE REQUIRED: Preferred
Responsibilities of the Executive Assistant:
-Handle all calls and emails with professionalism and good judgment
-Arrange/schedule individual and group meetings (internal and external); book meeting rooms and video/ call-in links; prepare and distribute meeting materials, greet visitors, etc.
-Maintain each executive’s calendar and manage complex, multi city, multi team, business travel and including expense reimbursements
-Maintain files including correspondence, documents, and files
-Handle regular mail as needed; sort, prioritize and respond to immediate requests
-Collaborate with the other Executive Assistants and office admin team and colleagues across the firm
-Contribute and pitch in as needed when other Executive Assistants are out of the office and / or need help
-Ad hoc special projects
Requirements of the Executive Assistant:
-Bachelor’s Degree preferred
-Minimum of 4+ years working for executives in a fast-paced environment (preferrable finance
-Professionalism, maturity, and sound judgement
-Ability to handle sensitive matters and challenging situations with trust, discretion, tact, and the utmost confidentiality
-Focused customer service orientation: highly responsive, strong interpersonal and communication skills
-Consummate professional and diplomat, knows when to ask for help or advice, is perceptive and practical
-Must be able to perform successfully in a fast-paced environment and adapt well to changing priorities
-Team player and collaborator who proactively seeks opportunities to help others, goes above and beyond to get the job done
-A self-motivated professional with a "can-do" attitude
-Open to feedback and adjusts to different working styles
-Demonstrated proficiency in MS office suite
-Verification of identity, education, prior employment, and references may be required