Chief of Staff
Our client, a privately held real estate investment company, is looking to hire a Chief of Staff. This role works closely with the CEO to provide support with all facets of his life. The ideal candidate will have a positive attitude, be a highly organized, personable, proactive type!
Job Details:
COMPANY: Investment Company
POSITION: Chief of Staff
LOCATION: Rockland County Area (Rye, Westchester, Ringwood, Ramsey, Sloatsburg, Suffern)
HOURS: 9am–6pm (with general flexibility after hours as needed)
OFFICE REQUIREMENTS: This role is in office 5 days with the option for 2 Fridays home a month
COMPENSATION: 175-215k base, discretionary bonus on top, plus benefits
BACHELOR'S DEGREE REQUIRED: Preferred
Responsibilities of the Chief of Staff:
-Liaise with all direct reports for weekly business updates
-Manage heavily trafficked email inbox; draft, revise, and finalize responses; keep track for appropriate follow-up
-Manage contact databases and proactively add new people as needed
-Manage an extremely active calendar of appointments; keep CEO informed of upcoming commitments and responsibilities; ensure CEO is prepared with the correct documentation and information needed for all upcoming meetings and commitments in a timely fashion -Act as gatekeeper to plan, coordinate, and ensure CEO’s schedule is followed and respected
-Arrange complex and detailed travel plans, itineraries, and agendas for CEO and his family -Communicate directly and on behalf of the CEO with investors and potential investors
-Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature; determine appropriate course of action, referral, or response
-Prioritize conflicting needs; handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures
-Liaise with the family office on various fronts including philanthropic activity
Requirements of the Chief of Staff:
-10+ years of experience supporting C-level executives with experience
-Strong organizational skills providing the ability to perform and prioritize multiple tasks seamlessly
-Must work quickly, including the ability to quickly take and transcribe notes -Strong written and verbal communication skills
-Very strong interpersonal skills with the ability to build relationships with company personnel, investors, and potential investors
-Demonstrate proactive approaches to problem-solving with strong decision-making and critical thinking/follow-through capability
-Possess emotional maturity and a positive attitude
-Hospitality oriented with a no task too big or small attitude
-Highly resourceful team player with the ability to also be extremely effective independently
-Proficient using MS Office (Outlook, Word, Excel and PowerPoint), Adobe Pro, and videoconferencing with knowledge of AI
-Verification of identity, education, prior employment, and references may be required