Office Assistant

Our client, a UK based Investment Firm is seeking an Office Assistant for their satellite office based in Chelsea. This is a great opportunity for a junior candidate to learn the ropes of a financial office environment. Please note, the role is in person everyday. 

Job Details 

Company: Investment Firm

Position: Office Assistant

Location: Chelsea

Hours: 9am-5pm plus light OT if needed. Fully onsite. 

Salary: $70k-$80k base DOE plus benefits, 401k and 4 weeks vacation 

Degree Required: Preferred 

Responsibilities

-Greet external visitors and prepare refreshments (coffee, lunch, dinner) as needed

-Plan regular and varied social events in addition to the annual holiday party

-Assist with London based HR team to set up new employees in the NY office

-Create expense reports and collate supporting documents

-Facilitate travel arrangements for the team

-Support additional office spaces and employees in New Jersey, Texas, and Miami

-Coordinate with global offices to prepare for internal visitors

-Maintain and update electronic and physical files for compliance and HR 

-Liaise with building manager and engineers to ensure office upkeep

-Assist Partners, the Business Development team, and a handful of associates with ad hoc administrative support 

-Answer main phone line and direct calls

-Order and maintain office and kitchen supplies

-Fax, scan, email, and shred documentation

-Arrange for messengers and FedEx service; prepare and mail documents (International/U.S)

-Assist with company errands (coffee, banking, post office, etc.)

Requirements

-1-3 years of Administrative office experience

-Punctuality attention to detail and organizational skills are vital

-Knowledge of Microsoft Outlook, Word, Excel, and PowerPoint are required.

-Knowledge of document management/archiving preferred.

-Bachelor’s Degree Preferred